Experience Pura Vida
RETREAT PARTICIPANT AGREEMENT
Are you excited for the retreat? Before you sign up with us, please read and understand this Retreat Agreement (the “Agreement”). The purpose of this Agreement is to communicate our mutual expectations for the retreat (the “Retreat”). Please raise any questions you have before signing to make sure we are on the same page moving forward.
In exchange for being allowed to participate in the Retreat, you agree to be bound to the following terms.
1. Parties. This Agreement is made between Meet me at 730 LLC, a Limited Liability Company operating in the State of Florida (“Experience Pura Vida”), “we,” “us,” and “our”), and you, the undersigned (electronically or by hand) or person who has clicked “I Agree” (or something similar) to this Agreement (“you” and “your”).
2. What to Expect During the Retreat. Experience Pura Vida will provide you with a Yoga & Adventure Retreat. The Retreat will include:
2.1. Daily yoga and/or meditation classes.
2.2. Excursions around La Fortuna, Costa Rica, including but not limited to waterfalls, hiking, hot springs, canyoning, ATVing, Kayaking, dinner out downtown, farm/medicinal plant tour, bonfire and more. We customize the itinerary based on the hosts' preferences. Excursions are always subject to change based on the weather.
2.3. Experience Pura Vida will make every effort to create the most memorable experience in every single retreat.
2.4. Accommodation for five (5) nights / six (6) days, including all meals starting with dinner on the first night and ending with breakfast on the last day, a private adventure guide, transportation during the trip, and access to the hotel property including the pool, hot tub and hiking grounds.
2.5. We feel our itinerary is balanced between active adventure and downtime. You are welcome to skip any adventure day to relax. Likewise, you may want to book additional tours during your downtime.
2.6. We will do our best to fulfill your room choice. However, if the room you selected is no longer available, the next best option will be offered to you. If you select to share, you will be assigned roommate(s) of the same sex. In the event that we do not have a roommate for the room option you chose, another option will be offered. In all cases, we will do our best to accommodate everyone to the absolute best of our ability.
3. For your Own Account. The following is not included in your Retreat Package and must be sourced privately.
3.1. Airfare to/from Juan Santa Maria International Airport (SJO)
3.2. Transportation to/from the airport to the hotel. Experience Pura Vida will coordinate transportation for guests traveling on the retreat start/end dates. If you are arriving earlier or staying longer, we will refer you to a reputable company to make your travel arrangements.
3.3. Travel Insurance (required)
3.4. Tips, alcohol, juices, coffee, tea, specialty beverages, spa Services, snacks and any meals required before our welcome dinner and after our final breakfast.
3.5. Any costs incurred due to travel delays caused by any circumstance, including weather.
4. What We Expect of You. Here is what we expect of you as a participant in the Retreat to ensure the best possible experience for everyone:
4.1. Respect: You agree to always be mindful and respectful of other participants, instructors, and facilitators during the Retreat and to communicate any problems in a respectful manner.
4.2. Ownership: You are responsible for your own physical, mental, and emotional well-being and actions during the Retreat.
4.3. Communication: We expect you to be upfront and honest about any issues or pains you have and your medical history. If there is an issue with a guest or staff member, inform Michael or Danielle immediately so that we may resolve or address any issues before they become unmanageable.
4.4. Time Integrity. For our retreat to run smoothly for all participants, we require you to respect all "meet times." We use many third-party operators for tours, and the timing is vital. If you are late, we may have no option but to leave without you. We will make every effort to ensure that the group stays together, but we require your cooperation.
4.5. Silence. Please be mindful and respectful of the yoga classes/ workshops/ training times and spaces by entering and exiting these spaces quietly if others are practicing.
4.6. Social Interaction. Please be mindful of the other participant’s privacy. This entails no gossiping or creating uncomfortable social situations. Do not drink alcohol excessively or partake in illegal drugs.
4.7. Social Media. Please use discretion when posting pictures/videos of others on social media and in any cases of doubt, obtain permission. If you post something on social media of another guest and they ask you to take it down, you must do so immediately and without conflict.
4.8. Payment. Please pay in full at least 75 days before the trip begins unless your payment plan has been confirmed otherwise.
5. Termination: Both you and Experience Pura Vida can terminate this Agreement but must provide Seven (7) days written notice. Alternatively, if both parties agree to end the relationship at once, that will be binding.
5.1. If you violate any of the expectations outlined above, Experience Pura Vida may terminate this Agreement effective immediately, and you will not be entitled to refunds or a continued working relationship with Experience Pura Vida.
6. Payment. You agree to pay the price of the Retreat as listed in Schedule “A” Retreat Details. You must pay a USD $500 non-refundable deposit at the time of booking, and full payment is due 75 days prior to the retreat. If you book less than 75 days prior to the retreat, full payment is due immediately.
7. Refunds and Cancellation. Our refund policy is as follows:
7.1. The deposit will always remain non-refundable. When you pay us this amount, we pay the venue immediately to secure your spot. If you later decide to cancel or not participate, this deposit is non-refundable as it is a non-refundable payment that we make to the venue.
7.2. Any monies paid to third-party vendors on your behalf remain non-refundable.
7.3. Payments are not transferable if you arrange for another person to take over your spot. We will not transfer your payments to another person who books individually or to anyone already booked.
7.4. No refunds will be given for any cancellation during the retreat (i.e., leaving early)
7.5. Cancellation more than 120 days in advance: We will refund 90% of any additional payments made, excluding the deposit value, which will remain non-refundable.
7.6. Cancellations under 120 days in advance will be non-refundable.
7.7. If Experience Pura Vida is unable to facilitate the Retreat and it does not happen, we will refund you the full cost paid to Experience Pura Vida. However, Experience Pura Vida will not be responsible for any additional fees paid by you to third parties, such as travel companies, flights, etc.
7.8. In the unlikely event that Experience Pura Vida is unable to host the event for any unforeseeable reason, including but not limited to their service providers being unavailable, Experience Pura Vida reserves the right to change to another venue/cohost of equal value and expertise without the option to refund. We’ll absolutely do everything to host you where promised, but sometimes, things out of our control happen, and we’ll make sure you have an amazing experience wherever we go. Further, in the event that one of our Retreat Facilitators has to cancel due to an emergency, we’ll find someone else epic to take their place, and you will not be entitled to a refund. We hope and plan all will go according to schedule, but life happens and you won’t be entitled to a refund or cancellation due to changing circumstances.
7.9. Refunds will be made by check within 30 days of receiving written notification of cancellation. Cashing the check constitutes acceptance of the final refund settlement.
8. No Guarantees. While Experience Pura Vida will try to ensure you have the most wonderful experience on the Retreat, we make no guarantees that you will get any specific results from your participation.
9. Ownership of Materials. All the content we have provided to you, including but not limited to videos, documents, and PDFs, is for your use only and may not be re-distributed or re-used.
10. Expectations and Behaviour. Being on a retreat means that we are going to be sharing space and energy with others around us in a safe space. As such, we want to be super clear that we do not accept any rude, racist, sexist, or discriminatory behavior of any kind towards any person. If you display any behaviors which are found to be unacceptable, you will be asked to leave the Retreat immediately, not welcome to participate in any Activities moving forward and you will not be refunded for any amounts you have invested in the Retreat. We will not have an issue so long as you do not display any harmful or offensive behavior. Further, we operate in a safe place, and as such, any form of harassment, be it verbal or physical, is strictly prohibited. If you harass anyone - Retreat staff or fellow participants, you will be forced to leave the Retreat immediately.
11. Insurance. We highly recommend that you obtain travel insurance that covers your participation in the activities on the Retreat, trip interruption, cancellation charges, medical expenses, and loss of items. We make these arrangements on your behalf well in advance and cannot be responsible or liable for any loss, damage, expense, cost, or any other travel issue if you need to cancel for any reason. For this reason, we recommend that when purchasing your travel insurance, you ensure that you are comprehensively covered for any cancellation eventuality and not only medical.
12. Additional items. You are responsible for maintaining up-to-date and valid travel documentation, such as passports, as well as any required and applicable travel visas, immunizations, or other required documentation for the locations being visited. Organizer is not liable or responsible for any Guest being denied entry or exit to or from any location or country for any reason, including but not limited to invalid or insufficient documentation.
13. Assumption of Risks: You agree and understand that your participation in the Retreat may involve risks. These risks may lead to tangible or intangible harm. You agree that the Organizer is not liable, to the fullest extent permissible by law, for any harm that may come to you due to your participation in the Retreat.
14. Retreat Waiver. Before you can participate in the Retreat, you must sign our Retreat Waiver Agreement form. Please read it and make sure you understand it. You need to sign that form as well as this Agreement so that we can be absolutely sure you understand and agree to it.
15. General Indemnity. You hereby fully indemnify Experience Pura Vida and any of its members, directors, officers, employees, contractors, volunteers, agents, executors, administrators, successors, family members and assigns (the “Indemnified Parties”) and save harmless the Indemnified Parties from any losses, claims, damages, actions, causes of action, costs and expenses that an Indemnified Party may sustain, incur or suffer at any time, either during or after the Term, which are based upon, arise out of or occur, directly or indirectly, by reason of any act or omission by you in participating in the Retreat.
16. Standard Legal Things. Choice of Laws and Venue. This Agreement will be governed exclusively by the laws of the State of Florida. The parties agree to irrevocably submit all claims to the exclusive jurisdiction of the courts of the State of Florida. Severability. If any provisions or terms of this Agreement are invalid or unenforceable, the other provisions and terms in the Agreement will remain in full force and effect. Entire Agreement. This Agreement constitutes the entire Agreement between the parties and replaces any prior agreements. Waiver of Breach. The waiver by me of any breach by you of any provision of this Agreement will not be taken to be a waiver of any further breaches by you. Counterparts. This agreement may be signed in any number of counterparts, each of which is an original and all of which, taken together, constitute one single document. Online Agreement. We agree that this Agreement may be signed electronically or agreed to by having you click “I Agree” (or something similar), the effect of which will be the same as if we signed the Agreement by hand.
17. Arbitration. Any controversy or claim arising out of or relating to this Agreement or the breach of this agreement shall be settled exclusively by arbitration. You also agree that should arbitration take place, it will be exclusive to the courts of the State of Florida or such other arbitrator mutually agreed upon by the parties. The arbitrator’s decision shall be final and binding on both parties and enforceable in any court of competent jurisdiction. The costs of the arbitration shall be borne by the losing party. The arbitration award shall be final and binding upon the parties, and the parties hereby waive any rights to appeal or challenge the award to the extent permitted by applicable law. This arbitration clause shall survive the termination or expiration of this contract.
Thank you for taking the time to read this.
25% is due at the time of booking
Balance is due 75 days prior to the retreat start date.